Executive Assistant to Operations Function Head

Role summary

Responsible for providing full administrative support to the Operations function head. Responsibilities may include the following duties, amongst others: greeting, screening & entertaining visitors, writing routine communications to a variety of audiences via e-mail, traditional mail, or other formats, screening telephone calls from a variety of callers including, executives, customers, media, and other sources, management of the executive’s schedule, making all travel arrangements, coordinating and scheduling meetings, organizing hospitality or other events sponsored by the executive, tracking and coordination of expenses, basic administration of the budget for the function, documenting meetings, and general administrative follow-up on behalf of the executive. Routinely exposed to highly confidential information of a material nature (financial condition, acquisitions, divestitures, mergers, takeover bids, executive changes, and similar information) and is required to maintain absolute discretion in these matters. Depending on the work volume and scope of work, may with approval, engage and supervise temporary staff. May also periodically engage and supervise temporary staff. May, on occasion, require travel outside the headquarters work location. Typically requires a degree and executive level administrative support experience in a large complex organization.

Job summary sourced from the Empsight benchmark job library.