Senior Executive Assistant to the Chief Executive Officer (CEO)

Role summary

Responsible for providing full administrative support to the Chief Executive Officer of the organization. May include the following duties, amongst others: greeting, screening and entertaining visitors, writing of routine communications to a variety of audiences via e-mail, traditional mail, or other formats (e.g. Twitter, Facebook, Newsletters), screening telephone calls from a variety of callers including, executives, shareholders, Board Members, customers, media, and other sources, management of the CEO’s schedule for both the organization’s activities and outside charitable or other activities of the incumbent, making all travel arrangements, coordinating and scheduling meetings, organizing hospitality or other events sponsored by the CEO, management tracking and coordination of expenses, administering any budget for the Office of the CEO, documenting meetings, and general administrative follow-up on behalf of the CEO. Routinely exposed to highly confidential information of a material nature (acquisitions, divestitures, mergers, takeover bids, executive changes, financial condition, and similar information) and is required to maintain absolute discretion in these matters. May, on occasion, “stand-in” for the CEO in a routine administrative or procedural meeting based on instructions from the CEO as to expected outcomes. Depending on the work volume and scope of work, may have an assistant and in such cases provides work direction, guidance and review as required to that position. May also periodically engage and supervise temporary staff. May require travel outside the headquarters work location. Typically requires a degree and executive level administrative support experience in a large complex organization.

Job summary sourced from the Empsight benchmark job library.